Careers

The Administrative Assistant - Environmental Services will be responsible for completing administrative functions to support the department objectives related to water, wastewater, stormwater and waste management. 

Reporting To: Manager of Environmental Services 

Responsibilities:
1.    Complete general administrative support responsibilities - i.e. correspondence, answer phone calls, process mail, conduct research, create reports, recordkeeping, attend meetings
2.    Respond to customer inquiries related to the environmental services department and follow up to ensure information is provided and concerns are resolved
3.    Maintain an inventory and order office supplies for the department and coordinate the safe delivery
4.    Complete financial administration - i.e. process invoices and purchase orders, assign accounts and prepare a breakdown for shared expenses, prepare invoice requests
5.    Create queries, edit, and manipulate data using a variety of software programs for information and decision-making purposes
6.    Input water, wastewater, stormwater and waste management data, check information for accuracy and create monthly summaries
7.    Provide assistance with internal and external data requests such as identifying where underground assets are located
8.    Schedule inspections and appointments and complete internal audits to ensure standards are maintained.
9.    Monitor the departmental operating budgets and follow up with significant variances 
10.    Comply with Ministry standards.
11.    Adhere to Municipality of Kincardine corporate policies and procedures
12.    Complete other duties as assigned by Management

Education & Experience Requirements:
•    Post-Secondary education in Public Administration, Business, or Office Administration
•    3 years of experience in a similar role
•    Experience working in a municipal environment is considered an asset

Required Knowledge, Skills & Competencies:
•    Proficient in Microsoft Office (Word, Excel, Outlook)
•    Experience with Keystone and/or CityWorks would be considered an asset
•    Strong communication skills, both oral and written, with the ability to interact effectively with a variety of stakeholders
•    Strong organization skills and attention to detail
•    Good time-management skills and the ability to manage multiple priorities and meet deadlines
•    Ability to take initiative and work well independently
•    Demonstrated work history that highlights teamwork and a positive attitude 

Employment Information:
•    12 Month Contract Position
•    35 Hours per Week 
•    Group 6 (Step 1 $29.99 per hour - Step 5 $37.48 per hour)

Qualified candidates are invited to submit their application by March 17, 2025 at 12:00PM.

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The Environmental Services Maintenance Coordinator will be responsible for completing maintenance planning, scheduling, and support to the department objectives as it relates to water, wastewater, stormwater, waste management, municipal drainage issues, and excess soil.

Reporting To: Environmental Services Supervisor

Supervises: Not Applicable

Responsibilities:
1.    Schedule and prepare daily and weekly work assignments for Operators. 
2.    Develop and implement recurring maintenance schedule, to conform with compliance standards and align with industry best practises.
3.    Collect quotes, order parts, maintain inventory, and work with vendors for replacement and warranty of equipment.
4.    Use the Cityworks platform to create inspection reports, input and follow-up on work orders, check for accuracy of completion, monitor compliance and information compiled from operators.
5.    Monitor and track after-hours alarms, overtime, and billable services. Monitor and track staff timesheets.
6.    Update all remote sites with necessary compliance paperwork, model numbers, tracking of installs, warranty, and suggested guidelines for replacement.
7.    Attend site meetings for pre-construction, end of warranty and commissioning of systems.
8.    Oversee the water meter program which will include tracking warranty, scheduling new installations, and scheduling appointments for broken meters to capture revenue and water losses. Monitor online platform to address concerns, complaints, and leaks. 
9.    Organize locates, contractors, traffic protection plans, and trenching requirements, to be completed and assigned out with staff for projects.
10.    Oversee Stormwater sampling, collection, maintenance and follow-up for significant weather events.
11.    Will work with the Waste Management Centre to organize events around hazardous waste, recycling, compost, and waste collection.
12.    Conduct regular Health and Safety inspections of facilities and complete job safety analysis.
13.    Work to provide budgetary recommendations for operations and capital.
14.    Contribute to the design and implementation of Standard Operational Procedures.
15.    Comply with Municipality of Kincardine policies and procedures.
16.    Perform other tasks as assigned by management.

Education & Experience Requirements:
•    Post- secondary education in Environmental Studies, Business Administration and/or industry related experience
•    Minimum 3 years of experience in related duties
•    A combination of education and certifications will be considered. 
•    Valid Ontario Class G Driver’s License 

Required Knowledge, Skills & Competencies:
•    Previous experience using CityWorks is considered an asset
•    Demonstrated commitment to workplace safety
•    Ability to take initiative
•    Demonstrated communications skills - written, verbal and interpersonal 
•    Comfortable working independently and in a field environment
•    Excellent customer service skills with ability to deal tactfully and politely with the public
•    Excellent organization and time management skills
•    Ability to exercise good judgment in decision-making
•    Demonstrated work history that highlights teamwork and a positive attitude

Employment Information:
•    Permanent, Full-Time
•    40 Hours per Week
•    Group 7 (Step 1 $31.96 per hour - Step 5 $39.94 per hour)
•    Non-Union Position

Qualified candidates are invited to submit their application by March 28, 2025 at 12:00PM.

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The Inclusion, Diversity, Equity and Access (IDEA) Coordinator will be responsible for facilitating initiatives, programs, and strategies aimed at promoting a culture of inclusion, belonging, and equity in the Municipality of Kincardine. This role will support IDEA objectives and action plans by coordinating activities, providing education and training, tracking progress, and ensuring that all employees and community members have equitable access to resources and opportunities. This role will also support actions that move the organization towards healing and reconciliation with the Saugeen Ojibway Nation, which includes the Chippewas of Nawash Unceded First Nation and the Chippewas of Saugeen First Nation.

Reporting To: Manager of Strategic Initiatives

Supervises: Not Applicable

Responsibilities:
1.    Assist in the development and implementation of an Inclusion, Diversity, Equity and Access (IDEA) Action Plan to facilitate opportunities within the organization and the community. 
2.    Research and recommend IDEA initiatives to build awareness and understanding in compliance with related policies and legislation as applicable.
3.    Organize and / or facilitate IDEA training and workshops for staff, stakeholders, and community members to build awareness and create a culture of inclusion.
4.    Assist in the development of meaningful relationships and actions to address truth, healing and reconciliation with First Nations Metis and Inuit communities.
5.    Facilitate social inclusion, access and participation in municipal programs, services and the built environment.
6.    Champion and advise leadership on workforce equity, diversity and inclusion within the corporation.
7.    Foster partnerships with organizations, local businesses, faith-based groups, and other stakeholders to support community development initiatives.
8.    Support community engagement opportunities that facilitate the participation of people experiencing inequities. 
9.    Support community led initiatives that foster inclusion and support the diversity of the community.
10.    Research and evaluate potential new initiatives based on best practices, emerging trends, in the inclusion, and equity field.
11.    Research matters of importance to the community and recommend best practices and innovative approaches to reduce barriers throughout the Municipality.
12.    Monitor the progress of projects, track project milestones, metrics, and deliverables.
13.    Complete general administrative support responsibilities for the department - i.e. correspondence, report writing, document generation, research, financial administration, interaction with stakeholders, coordination of meetings, etc.
14.    Adhere to Municipality of Kincardine corporate policies and procedures.
15.    Complete other duties as assigned by Management.

Education & Experience Requirements:
•    Post-Secondary education in Social Sciences, Diversity, Equity and Inclusion, or a related discipline 
•    Minimum 2 years of experience in diversity, inclusion, equity, social services and/or municipal setting or a combination of training, education and experience deemed equivalent
•    Certification or training in IDEA practices or community development
•    Experience in municipal government or community development setting is an asset

Required Knowledge, Skills & Competencies:
•    Experience in development, coordination and implementation of diversity and inclusion programs, policies practices and related organizational change strategies
•    Knowledge of IDEA principles, strategies, and best practices
•    Knowledge on Truth and Reconciliation Commission 94 calls to action
•    Proficiency in Microsoft Office Suite 
•    Strong communication and interpersonal skills, with the ability to connect and build relationships with people from diverse backgrounds
•    Ability to facilitate conversations around sensitive issues related to IDEA being respectful of diverse opinions and perspectives
•    Proven track record of engaging with community partners, including non profit organizations, local government agencies, and service groups
•    Strong organizational and project management skills, with the ability to manage multiple initiatives simultaneously
•    Critical thinking and problem-solving skills, with a focus on innovative solutions for community challenges
•    Strong analytical and research skills with the ability to formulate solutions to complex issues
•    Passionate about fostering inclusive and equitable environments in the community and within the organization
•    A demonstrated work history that highlights teamwork and a positive attitude

Employment Information:
•    Permanent, Part -Time
•    21 Hours per Week
•    Group 8 (Step 1 $33.92 per hour - Step 5 $42.40 per hour)
•    Meetings on evenings and weekends will be required

Qualified candidates are invited to submit their application by March 28, 2025 at 12:00PM.

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The Outside Operations Students will assist with various duties in the operations department related to maintenance of roads, cemetery, grass cutting & trimming, watering & maintenance of new sod and trees, and related infrastructure.

Required Education, Experience & Skills:
•    Post-secondary Education
•    Valid Ontario Driver's License
•    Demonstrate Initiative
•    Customer Services Skills
•    Ability to Work in a Team Environment
•    Safety Conscious

Employment Information:
•    Starting Wage Rate = Minimum Wage + $1.00
•    40 Hours per Week
•    17 Weeks - May to Labour Day
•    Monday - Friday schedule
•    Safety Boot Allowance provided
•    Student must be returning to school in September 2025

This position will be OPEN until filled. 

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