The Administrative Assistant - Environmental Services will be responsible for completing administrative functions to support the department objectives related to water, wastewater, stormwater and waste management.
Reporting To: Manager of Environmental Services
Responsibilities:
1. Complete general administrative support responsibilities - i.e. correspondence, answer phone calls, process mail, conduct research, create reports, recordkeeping, attend meetings
2. Respond to customer inquiries related to the environmental services department and follow up to ensure information is provided and concerns are resolved
3. Maintain an inventory and order office supplies for the department and coordinate the safe delivery
4. Complete financial administration - i.e. process invoices and purchase orders, assign accounts and prepare a breakdown for shared expenses, prepare invoice requests
5. Create queries, edit, and manipulate data using a variety of software programs for information and decision-making purposes
6. Input water, wastewater, stormwater and waste management data, check information for accuracy and create monthly summaries
7. Provide assistance with internal and external data requests such as identifying where underground assets are located
8. Schedule inspections and appointments and complete internal audits to ensure standards are maintained.
9. Monitor the departmental operating budgets and follow up with significant variances
10. Comply with Ministry standards.
11. Adhere to Municipality of Kincardine corporate policies and procedures
12. Complete other duties as assigned by Management
Education & Experience Requirements:
• Post-Secondary education in Public Administration, Business, or Office Administration
• 3 years of experience in a similar role
• Experience working in a municipal environment is considered an asset
Required Knowledge, Skills & Competencies:
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience with Keystone and/or CityWorks would be considered an asset
• Strong communication skills, both oral and written, with the ability to interact effectively with a variety of stakeholders
• Strong organization skills and attention to detail
• Good time-management skills and the ability to manage multiple priorities and meet deadlines
• Ability to take initiative and work well independently
• Demonstrated work history that highlights teamwork and a positive attitude
Employment Information:
• 12 Month Contract Position
• 35 Hours per Week
• Group 6 (Step 1 $29.99 per hour - Step 5 $37.48 per hour)
Qualified candidates are invited to submit their application by March 17, 2025 at 12:00PM.