Council Info - December 13, 2023

The following is a summary of major discussion items presented at Council on December 13, 2023. Please refer to the website for the complete and official records of the meeting including consent agenda items, motions of Council, communications, detailed reports, and attachments.

You can watch Council meetings live on the Municipality of Kincardine's YouTube Channel or on Rogers TV Channel 6. Recordings will be available on demand on our YouTube Channel or at www.rogerstv.com following the meeting. Council is also broadcasted live on Bruce Telecom TV.

Visit our website at www.kincardine.ca or follow us on social media to receive updates on Council meetings.

• Council meeting

Presentations

Kincardine Cardinals

The Kincardine Cardinals were recognized by Council as they are the Ontario Baseball Association 13U D Provincial Champions

Kincardine Cubs

The Kincardine Cubs were recognized by Council as they are the are the Baseball Ontario Senior AA Provincial Champions.

Employee Service Recognition, Human Resources-2023-33

The Municipality of Kincardine recognizes that its employees are its most important resource and appreciates the hard work and effort that is demonstrated on a day-to-day basis. The Municipality of Kincardine believes that continuous active service demonstrates a commitment to the Municipality and deserves recognition.

Public Meeting

Applicant: Brandon Finnie - 26 Parkwood Road
Planning Report: Z-2023-073

The Bruce County Planner presented the report and recommendations. Any comments received from Agencies and the Public received by the time of writing the report are in the written report.

Council approved the Zoning By-law Amendment application Z-2023-073 for Brandon Finnie for 26 Parkwood Road, Municipality of Kincardine.

Applicant: Jeff and Sherri Eby - 4073 Highway 21
Planning Report: Z-2023-078

The Bruce County Planner presented the report and recommendations. Any comments received from Agencies and the Public received by the time of writing the report are in the written report.

Council approved the Zoning By-law Amendment Application Z-2023-078 for Jeff and Sherri Eby for a portion of Concession 11, Lot 5 (4073 Highway 21) in the Geographic Township of Bruce in the Municipality of Kincardine

Applicant: Alex and Rebecca Austman - 554 Huron Terrace 
Planning Report: Z-2023-085

The Bruce County Planner presented the report and recommendation. Any comments received from Agencies and the Public received by the time of writing the report are in the written report.

Council approved the Zoning By-law Amendment application Z-2023-085 for Alex and Rebecca Austman at 554 Huron Terrace, Municipality of Kincardine.

Applicant: Municipality of Kincardine - Housekeeping Amendment
Planning Report: Z-2023-096

The Bruce County Planner presented the report and recommendation. Any comments received from Agencies and the Public received by the time of writing the report are in the written report.

Council approved the Zoning By-law Amendment application Z-2023-096 for the Municipality of Kincardine.

Delegations

Dr. Chris Houser, Smart Beach

Dr. Chris Houser provided a presentation on the Smart Beach Project.

Matters for Discussion and Direction

Staff Reports

Comprehensive Zoning By-law Project Update, Development Services-2023-40

MHBC Planning, Urban Design & Landscape Architecture Consulting firm provided an update to Council on the progress of the Comprehensive Zoning By-law Review and an updated timeline for the remainder of the project.

The Use and Installation of Community Safety Zones and Traffic Calming Implementation Policy, Operations-2023-25

The Municipality of Kincardine receives several requests each year to install Community Safety Zones and Traffic Calming measures in neighbourhoods. Unfortunately, the Municipality is unable to accommodate all the requests within current resources, nor are all locations suitable for community safety zones and/or traffic calming. Staff are proposing that Council support a standardized approach to addressing community safety zones and traffic calming requests submitted for review.

The Use and Installation of Community Safety Zones outlines how they are selected for review and outlines the implementation process and characteristics of selected segments of roadway where they are designated.

The proposed Traffic Calming Implementation Policy details the Municipality’s:

• Process for receiving, evaluating, and responding to traffic calming requests;
• Evaluation methodology for determining if traffic calming is appropriate for a given street;
• List of applicable traffic calming measures

Consideration on this item was deferred and will be brough back to Council in the first quarter of 2024.

Electric Vehicle ChargeON Grant, Operations-2023-26

On October 20, 2023, the Ministry of Transportation launched the EV ChargeON Program for communities outside of large urban centers. The Ministry’s goal is to assist smaller communities in acquiring Electric Vehicle Charging Stations and to improve network coverage of Electric Vehicle fast chargers to reduce range anxiety by filling existing gaps and supporting long-distance travel. The deadline for the application period is January 31, 2024.

Council directed staff to submit an application to the Ministry of Transportation for the Electric Vehicle (EV) ChargeON Program Grant.

Updated Frozen Water Procedure, Environmental Services-2023-41

Staff are reviewing existing policies in order to provide recommendations for Council’s consideration. The Environmental Services Department reviewed the existing policy related to frozen water in pipes policy and are recommending updates to the approach to make it an operating procedure with improvements to the process in order to implement actions and protocols to avoid issues with frozen water in pipes during the winter months.

The Municipality acknowledges that water is an essential service to all its residents connected to the drinking water system, and the update of this procedure will strive to maintain this service through periods of significant cold weather in winter months.

Council rescinded the previous policy ES 5.1 Frozen Water Policy approved by Resolution #03/09/16-03, and supported Report Environmental Services 2023-41 and implemented a new procedure for Frozen Water Services as presented.

Tiverton Water Supply, Environmental Services-2023-44

The delivery of safe potable drinking water is vital to all residents connected to a Municipality of Kincardine Drinking Water source. The need to conduct an Environmental Assessment on the Tiverton Drinking Water allows all stakeholders options and considerations for future deliberations. Concerns that will be reviewed within the Environmental Assessment relate to future growth, development, and expansion of the system; the quality, quantity, and treatment considerations needed to continue to deliver safe drinking water; the financial considerations and resources needed to deliver services, and the Standard of Care needed under Regulations and the Safe Drinking Water Act.

Council supported the recommendation brought forward to begin an Environmental Assessment process for the review of the Tiverton Water Supply, and

Further Council supported a 2024 pre-budget approval in the amount of $200,000 to be funded from Water Reserve RF68 for this project.

Bruce Power Water Agreement Completion of Phase I Work and Phase II Scope of Work, Environmental Services-2023-48

Bruce Power and the Municipality wish to enter into an agreement to document the completion of Phase I Scope of Work as defined in the Water Supply Agreement and to execute Phase II Scope of Work and enter into a new Funding Agreement to set cost cap for the said works.

Council directed the Mayor and Clerk to execute the letter of agreement regarding phase 1 completion of work and waiver.

Mt. Forest Ave. Reconstruction Tender, Environmental Services-2023-47

Council is being asked to award the tender to the low bidder Omega Contractors Inc. in the amount of $1,116,482.11 inclusive of the non-refundable portion of HST.

The tender was prepared and reviewed by BM Ross and Associates.

Council awarded the contract for reconstruction of Mt. Forest Ave. to Omega Contractors Inc. in the amount of $1,116,482.11 inclusive of the non-refundable portion of HST.

Mt. Forest Ave Cost Sharing Agreement, Development Services-2023-36

Mt. Forest Ave. requires reconstruction and has been on our capital plan for a number of years. The 2021 streetscan indicated a PCI value of 31. Within that construction, staff have ensured that upgrades to servicing are completed to support potential development of approximately 230 acres. Undertaking the upgrades now ensures our restored assets will not be prematurely impacted and will allow development opportunities to proceed. A tender is currently out for bidding with work anticipated for the spring of 2024.

Council entered into a Cost Sharing Agreement with Ontario Peninsula Farms Ltd. and 13428290 Canada Inc. for the purpose of upgrading Mt. Forest Ave. to support future development while completing reconstruction of an amortized asset.

The 2023 Capital Budget was amended to increase the municipal funding contribution by $380,000 using the funding sources identified in staff report Development Services-2023-36; and the Mayor and Clerk are authorized to sign all documentation.

Kincardine Ave Servicing Extension Tender, Development Services-2023-42

Council is being asked to award the tender to the low bidder Omega Contractors Inc. in the amount of $1,723,500.72 inclusive of the non-refundable portion of HST.

The tender was prepared and reviewed by BM Ross and Associates.

Council awarded the Kincardine Avenue Servicing Extension tender contract to the low bidder Omega Contractors Inc. for the tendered amount of $1,723,500.72 contingent upon a signed cost sharing agreement with benefitting landowners.

Kincardine Skating Club Facility Use Agreement, Parks Facilities-2023-21

Staff are recommending that Council approve a one-year lease agreement with the Kincardine Skating Club, for the purpose of outlining the responsibilities of both the Municipality and the Kincardine Skating Club as it pertains to their operations within the Davidson Centre.

Council approved the Kincardine Skating Club Agreement for a one-year term.

Interim Ladders at the Kincardine Pier Motion, Parks Facilities-2023-22

Council has directed upgrades to the safety features at the Piers, as well as beach access points. Staff have prepared information to demonstrate how some of the activities may be coordinated with input that is being provided through the Pier Safety Ad-hoc Committee as well as the Smart Beach Program.

Council decided to close the piers until March 1^st, 2024.

Motions

Call for an Amendment to the Legislation Act, 2006

Removed from November 22, 2023, consent agenda for consideration.

The Municipality of Kincardine supported the Township of McKellar's Resolution No. 23-671 regarding a call for an Amendment to the Legislation Act, 2006 to include digital publications as an acceptable means of publication and notice requirements for Provincial Acts and Regulations.

Support Bill C-310

Removed from the November 22, 2023 consent agenda for consideration.

The Municipality of Kincardine supported the Municipality of Wawa's Resolution No. RC23265 requesting the Government of Canada to support Bill C-310 and enact amendments to subsections 118. 06 ( 2) and 118. 07 ( 2) of the Income Tax Act in order to increase the amount of the tax credits for volunteer firefighting and search and rescue volunteer services from $ 3,000 to $10,000; and 

That a copy of the resolution be shared with the MP Ben Lobb, Association of Fire Chiefs of Ontario, and Association of Municipalities of Ontario.

Automated Speed Enforcement Systems on Municipal Roadways

Removed from the November 22, 2023 consent agenda for consideration.

The Municipality of Kincardine supported the Municipality of Wawa's Resolution No. RC23261 requesting the Ontario Government amend s.205. 1 of the Highway Traffic Act to permit municipalities to locate an Automated Speed Enforcement system permanently or temporarily on any roadway under the jurisdiction of municipalities and as determined by municipalities and not be restricted to only community safety zones and school safety zones.

Appoint Acting Clerk

The Chief Administrative Officer Jillene Bellchamber-Glazier was appointed Acting Clerk, when it is necessary for the Clerk to leave the meeting, for the purpose of taking minutes for the December 13, 2023 closed and open meetings.

Consideration of By-laws

2024 Rates and Fees Amendment (1) By-law

Council passed a by-law to amend Schedule I to include a deposit amount for a municipal drain agreement and Schedule K to reflect revisions to the Development Charges in accordance with the most recent twelve month change in the Statistics Canada Quarterly, Construction Price Statistics, as per By-Law 2021-114.

Appoint Ron Simmons and Matt Cottrill as Interim Acting Fire Chief

Council appointed Ron Simmons and Matt Cottrill as Interim Acting Fire Chief.

Statistical and Information Reports

• Environmental Services Compliance Report November 2023, Environmental Services-2023-45

• November 2023 Building Report

Closed

Mayor Craig reported that a closed session had been pursuant to Section 239 (2) of the Municipal Act, 2001, as amended and the following was considered:

1. The minutes dated November 22, 2023 were approved;
2. A proposed acquisition of land by the Municipality regarding the acquisition of land for Booster Station was discussed and direction on that topic was provided to staff.

Note: The item regarding Personal matters about an identifiable individual, including municipal employees, (CAO Performance Appraisal) was removed from the closed session to be discussed a future meeting due to time constraints.